DECISIONNo 1/2018 OF THE ECAA JOINT COMMITTEE of 3 May 2018("Off. Herald of RS - Treaties", No. 5/2020) |
THE ECAA JOINT COMMITTEE,
Having regard to the Multilateral Agreement between the European Community and its Member States, the Republic of Albania, Bosnia and Herzegovina, the Republic of Bulgaria, the Republic of Croatia, the former Yugoslav Republic of Macedonia, the Republic of Iceland, the Republic of Montenegro, the Kingdom of Norway, Romania, the Republic of Serbia and the United Nations Interim Administration Mission in Kosovo1 on the establishment of a European Common Aviation Area ("the ECAA Agreement"), and in particular Article 18 thereof,
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1 Pursuant to UN Security Council Resolution 1244 of 10 June 1999
HAS ADOPTED THIS DECISION:
Sole Article
The rules of procedure of the ECAA Joint Committee in the Annex to this Decision are hereby adopted.
Done at Brussels, on 3 May 2018.
For the Joint Committee
The Chair
Carlos BERMEJO ACOSTA
RULES OF PROCEDURE OF THE ECAA JOINT COMMITTEE
Article 1
1. The ECAA Joint Committee ("the Joint Committee") is established in accordance with Article 18 of the Multilateral Agreement between the European Community and its Member States, the Republic of Albania, Bosnia and Herzegovina, the Republic of Bulgaria, the Republic of Croatia, the former Yugoslav Republic of Macedonia, the Republic of Iceland, the Republic of Montenegro, the Kingdom of Norway, Romania, the Republic of Serbia and the United Nations Interim Administration Mission in Kosovo on the establishment of a European Common Aviation Area (‘the ECAA Agreement’).
2. It shall be responsible for the administration of the ECAA Agreement and shall ensure its proper implementation.
3. In accordance with Article 18(2) of the ECAA Agreement, the Joint Committee shall consist of representatives of the Contracting Parties.
4. In accordance with Article 18(3) of the ECAA Agreement, the Joint Committee shall act by unanimity. However, the Joint Committee may decide to lay down a majority voting procedure for certain specific issues.
Article 2
The Joint Committee shall be chaired alternately by an ECAA Partner and the European Union and its Member States. When chairing a Joint Committee meeting, the European Union and its Member States shall be represented by the European Commission.
Article 3
1. The Joint Committee shall meet at least once a year and when circumstances require, unless otherwise agreed by the Contracting Parties.
2. Each meeting of the Joint Committee shall be held at a date agreed by the Contracting Parties.
3. If the Contracting Parties so agree, the meetings of the Joint Committee may be held by any agreed technological means such as videoconference.
Article 4
1. Prior to each meeting, the Contracting Parties shall be informed through the Secretariat of the Joint Committee ("the Secretary") of the intended composition of the delegations attending the meeting.
2. The Joint Committee may invite non-members to attend its meetings in order to provide information on particular subjects.
Article 5
An official of the European Commission shall act as the Secretary of the Joint Committee.
Article 6
All correspondence to and from the Chair of the Joint Committee ("the Chair") shall be forwarded also to the Secretary. The Secretary shall ensure that correspondence is transmitted to the Contracting Parties.
Article 7
The Joint Committee’s deliberations shall be confidential. When a Contracting Party submits information designated as confidential to the Joint Committee, the other Contracting Parties shall treat that information as such.
Article 8
1. A provisional agenda for each meeting of the Joint Committee shall be drawn up by the Secretary on the basis of the proposals made by the Contracting Parties. Agenda items shall be supported by relevant documents and submitted no later than 21 calendar days before the meeting.
2. The provisional agenda shall be circulated to all Contracting Parties no later than 15 calendar days before the meeting.
3. The agenda shall be adopted by the Joint Committee at the beginning of each meeting. Any item other than those on the provisional agenda may be added to the agenda if the Contracting Parties so agree.
4. The Chair may shorten the time limit specified in paragraph 1 in order to take account of the requirements or urgency of a particular matter.
Article 9
Minutes and operational conclusions
1. Draft minutes of each Joint Committee meeting shall be drawn up by the Secretary. They shall indicate the decisions and recommendations taken and the conclusions adopted.
2. Within one month following the meeting, the draft minutes shall be submitted to the Joint Committee for approval by written procedure. The minutes may also be adopted by the Committee at its next meeting.
3. When approved, the minutes shall be signed by the Chair and the Secretary and one copy shall be transmitted to each of the Contracting Parties.
Article 10
1. The Joint Committee shall take its decisions and make its recommendations by unanimity. However, decisions and recommendations within the meaning of Articles 16, 20 and 28(3) of the ECAA Agreement shall require simple majority.
2. The Joint Committee shall be considered as meeting the required quorum only if four Contracting Parties and the European Union are represented.
3. During the inter-session period, the Joint Committee may take decisions or make recommendations by written procedure. Any Contracting Party may request however that the Joint Committee be convened to discuss the matter. The Contracting Party which proposes use of the written procedure shall submit the draft instrument to the Secretary who shall transmit it to all Contracting Parties. Each Contracting Party shall inform the Chair and the Secretary within 15 working days from the receipt of the draft instrument and shall indicate whether or not it accepts the draft, whether it proposes any changes to the draft, or whether it considers that the Joint Committee should be convened to discuss the matter. If the draft is adopted, the Chair shall finalise the decision or the recommendation in accordance with paragraphs 5 and 6.
4. Abstention by a Contracting Party shall not prevent the Joint Committee from adopting a decision or recommendation provided that there is a quorum as required by paragraph 2.
5. The decisions and recommendations of the Joint Committee shall be respectively entitled "Decision" and "Recommendation" and shall be followed by a serial number, by the date of their adoption and by a description of their subject.
6. The decisions and recommendations of the Joint Committee shall be signed by the Chair and authenticated by the Secretary.
7. The decisions of the Joint Committee shall be published in Official Journals of the European Union and of the ECAA Partners. Each decision shall state the date of its implementation by the Contracting Parties and any other information likely to concern economic operators.
Article 11
1. The official languages of the Joint Committee shall be the official languages of the Contracting Parties. However, the Contracting Parties shall endeavour, for the sake of efficiency, to use the English language at Joint Committee meetings, for correspondence and for preparing documentation.
2. The decisions and recommendations of the Joint Committee shall be written in English.
Article 12
1. Each Contracting Party shall bear any expenses it incurs for its participation in the meetings of the Joint Committee and of the working parties or groups of experts.
2. The Joint Committee shall agree on the breakdown of expenses for any missions assigned to experts.
Article 13
Amendment of Rules of Procedure
These Rules of Procedure may be amended in accordance with Article 10.
Article 14
1. The composition and functioning of the working parties or groups of experts set up in accordance with Article 18(8) of the ECAA Agreement shall be agreed, mutatis mutandis, in accordance with the rules applicable to the Joint Committee.
2. The working parties or groups of experts shall work under the authority of the Joint Committee, to which they shall report after each of their meetings. They are not authorised to take decisions but may make recommendations for the Committee’s attention.
3. The Joint Committee may terminate or amend the mandate of the working parties or groups of experts.